The Bylaws
ARTICLE I. PURPOSE AND NAME
Section 1. The name of the club shall be: SNOWDRIFTERS INC.
Section 2. The purpose of the SNOWDRIFTERS is to stimulate and advance the general welfare and safety of snowmobiling, to serve the interests of snowmobile owners, to develop a fraternal spirit among local snowmobile and other winter sport enthusiasts, to provide a medium for the exchange of snowmobiling information, to own or lease property for the clubs use and to perform all desirable and lawful functions for the successful operation of the club in the general public interest.
ARTICLE II. MEMBERSHIP
Section 1. Active membership is available to all snowmobile owners or people interested in snowmobiling.
Section 2. General Membership in the club shall be as follows:
- Member and spouse and all children under their support. Each paid membership will be allowed one vote.
- Associate member, no vote, no voice. This member is not required to attend meetings.
Section 3. Each active member shall be required to attend four meetings a year.
Section 4. Anyone eighteen years or older must carry their own membership.
ARTICLE III. BOARD OF DIRECTORS
Section 1. The board of directors shall consist of the club officers and five members, each of whom shall be an active member of the club. Each year two or three directors will be elected, with each director holding an office for two years. The president will, at the end of the term, become past president and serve one year as a member of the board occupying one of the five available board positions.
Section 2. In case of vacancies occurring on the Board of Directors by reason of death, resignation or otherwise by majority vote, the membership will elect a successor or successors for the unexpired term or terms, except the Presidency, in which case the Vice President will be appointed for the remaining term.
Section 3. A majority of the members of the Board of Directors shall constitute a quorum for the transaction of Club business.
Section 4. Meetings of the Board of Directors shall be held at least four times per year., upon request of the President, or any Director. Upon request the Secretary shall call a special meeting.
Section 5. The Board of Directors, by simple majority vote, shall have the authority of the expenditure of Club funds under the amount of $3,000. Other expenditures will be brought before the general membership meeting and be approved by a majority vote.
Section 6. In an emergency, as determined by majority vote of the Board of Directors, approval of an expenditure of $3,000 or more can be brought to the general membership via mass mailing, or via mass email. The motion shall be considered carried by a simple majority of the returned responses before a clearly listed deadline. Documentation of such results shall be maintained for membership review. At the next monthly meeting, a thorough review of the expenditure and the results of any such emergency vote shall be brought forth as an agenda item.
ARTICLE IV. DUES
Section 1. The amount of dues, as well as the time for payment, shall be determined by the general membership.
Section 2. The dues are payable in advance.
Section 3. Dues are from September 1st to August 30th each year.
Section 4. Any member whose dues are 30 days in arrears shall be dropped from the rolls of this organization. Nothing herein contained shall prevent reinstatement of a delinquent member upon payment in full of their unpaid dues.
ARTICLE V. OFFICERS
Section 1. The officers of the club shall be: President, Vice President, Secretary and Treasurer.
Section 2. The officers shall be elected from the general membership of the Club by majority vote of the members at the April meeting. Vacancies occurring between such elections may be filled for the unexpired term by a majority vote of the membership. Any officer may be removed from office by the affirmative vote of two-thirds of the membership.
Section 3. All officers shall take office in May upon election and hold office for one year or until their successors shall have been elected and qualified. The President may not hold office for more than three successive terms, at which time the Vice President will assume that office.
ARTICLE VI. DUTIES AND POWERS OF OFFICERS
Section 1. The President shall preside over all membership and board meetings and be present at all events when possible. He shall be the executive officer and shall have the duty to carry out the policies and decisions of the Board of Directors. He shall be without the right to vote on the Board of Directors except in the event of a tie.
Section 2. The Vice President shall, in the absence of the President, serve in that capacity. He shall also serve as Parliamentarian and perform such other duties as may be assigned by the Board of Directors. Section 3. The Secretary shall keep and preserve all records and minutes of the meeting of the regular membership and the Board of Directors, assume the responsibility of the ledger roll call and determine the number of voting members present so it may be known if a quorum is in attendance, shall keep a file system of membership, and shall receive and answer all general correspondence, and send a report to the ISSA News.
Section 4. The Treasurer shall keep accurate and complete records of the funds of this organization. They shall collect all dues and maintain a record thereof. They shall make only such disbursements from the funds of the organization as are directed by the Board of Directors.
ARTICLE VII. MEETINGS
Section 1. The monthly meeting of the members of the Club shall be at the time and place designated by the membership.
Section 2. Special meetings of the Club may be called by any group of ten active members by giving five days written notice of the time, place, and purpose of such special meeting.
Section 3. Ten percent of the active members, or a majority of the Board of Directors, whichever is greater, shall constitute a quorum. Any formal action taken at any meeting of the membership shall require a majority vote of those active members present.
ARTICLE VIII. ELECTIONS
Section 1. The membership shall meet and elect officers and directors for each fiscal year at the regular April meeting. The newly elected officers shall take office in May. Voting shall be in person except that an absentee ballot may be obtained from the Board of Directors.
Section 2. The candidates for offices must be regular members in good standing. At all elections, nominations for each and every office of this organization shall be made from the floor at the April meeting.
Section 3. Balloting for each office shall be in separate successive sequence and will be by secret ballot. All ballots for offices must be counted by three members other than the nominees. If only one nominee is available for the office, the President may waive the secret ballot and conduct a vote by show of hands.
Section 4. A majority of votes cast is necessary for election to an office or position on the Board of Directors.
Section 5. In the event of a vacancy in the office of Vice President, Secretary or Treasurer, an election shall be called to elect a successor. In the event of a vacancy on the Board of Directors a successor shall be elected by the general voting membership.
ARTICLE IX.
Section 1. Every member of this club shall acknowledge the by-laws and shall thereby signify their agreement to live up to and be bound by the articles of this Club. By-laws are rules and regulations of every kind and nature of this Club.
ARTICLE X. INSURANCE
Section 1. Every member shall have liability and property damage insurance on the snowmobile(s) owned by them.
ARTICLE XI. AMENDMENTS
Section 1. These By-laws may be amended by the affirmative vote of a majority of the active members of the Club by ballot.
Article XII. Snowdrifters Equipment and Property
Section 1. The Snowdrifters will maintain positions in the club of Club Mechanic and a Groomer Coordinator selected by the membership.
Section 2. The Snowdrifters equipment will be maintained by a Club Mechanic and a Groomer Coordinator position (a non-board member position assigned by the board).
Section 3. The Club Mechanic and the Groomer Coordinator will certify and keep a list of users who are approved to use the Snowdrifters equipment. Non approved members are not permitted to use the equipment until certified on the equipment.
Section 4. Club equipment is to be used before any personal equipment. Only approved personal equipment use will be authorized to be reimbursed for consumables and/or damages by the Club Mechanic, the Groomer Coordinator, the board or the membership.
Section 5. All reimbursements for personal equipment use or club owned equipment will be approved by the board (section VI) through the Club Mechanic or the Groomer Coordinator.
Section 6. The club mechanic and the groomer coordinator will have spending authority up to $500 w/o approval of club members for the maintenance of club equipment.
Article XIII. Finance
Section 1: The fiscal year of the Club shall commence on the first day of January to December 31st.
Section 2: The treasurer must provide financial bank statements to the board each quarter that matches financial reporting at the club meeting and reconciles to bank statements.
Section 3: An audit committee, consisting of 2-4 people, shall be formed each year to review the financial transactions and receipts. The committee is assigned by majority vote of the board members and shall have access to bank records. The audit committee must match financial records provided by the treasurer to the bank financial records. The audit should be completed by the end of March after the fiscal year and include review of required IRS documents.
Section 4: Expenses over $1,000 must be approved by the board of directors and those greater than $3,000 through a majority of the membership and be recorded in the board of directors or general membership meeting minutes.
Section 5. Receipts for purchases, financial and bank statements must be held for 10 years.
SEPTEMBER 8, 1988
AMENDED
May 10, 2007
April 12, 2015
December 15th, 2024
June 11th, 2025
